Salaries run on the same monthly cycle: the employer files the TSD return and pays the taxes on pay by the 10th of the following month. Employer taxes, the gross-to-net calculation and the 2026 rates with a worked cost example are in payroll in Estonia 2026.
▸ About this service
What this area covers: bookkeeping in Estonia
Bookkeeping is one of 6 parts of our “Tax & Accounting” practice. It covers the full cycle from initial scoping to operational launch, run by a single named partner from our Estonia practice.
What it is in Estonia: monthly close, P&L, balance sheet.
▸ In detail
How we handle bookkeeping
The “Bookkeeping” project in Estonia is structured as a 4-stage process run by a single named partner.
The annual report in the e-Business Register, EMTA tax returns, VAT and monthly bookkeeping. Corporate tax arises when profit is distributed.
The same desk that runs bookkeeping handles your banking, bookkeeping, compliance and — where needed — your wind-down.INNOVA · Operating model
▸ Jurisdiction
Why Estonia
Estonia is a digital state with one of the most convenient corporate systems in the EU: e-Residency for remote management, deferred corporate tax (payable only on distributed profit), and an EU passport for your structures. One of our priority hubs for crypto projects and European operating companies.
▸ 01 · Advantage
A reliable regulatory environment
e-Residency moves all administration into a remote format. Crypto-asset licensing has been reformed — the requirements are now substantially stricter, but the routes exist.
▸ 02 · Advantage
Banking ecosystem
LHV, SEB, Swedbank — realistic onboarding from 2 weeks with the right document pack. We know exactly what each bank needs so you don't get a rejection.
▸ 03 · Advantage
Corporate tax 22% on distribution (the 22/78 mechanism, from 01.01.2025; 0% on retained profit)
The real tax position depends on the structure — we model it before registration.
▸ 04 · Advantage
Local execution, one plan
Estonia · one named partner
▸ Why us
Why INNOVA
What changes for you when INNOVA runs the project. If a company or a second jurisdiction is not needed yet, we will say so plainly.
01
Turnkey, without the extra hassle
One window and one contract: we take the task whole, handle everything on your behalf with our own team and trusted contractors, and you buy the result. From you we need decisions and signatures; we get in touch only when the next step depends on you.
02
We handle banks and regulators
A bank refusal, a registry query, a regulator's request, a stalled deadline: we answer, rework the file and resubmit at no extra charge for our work until the matter is closed.
03
We see it through
The partner who opens your project carries it through to the result, even when the process runs for months, and stays on afterwards: renewals, filings, changes to the structure. Where the law requires a licensed professional, we bring one in and remain answerable to you.
04
A boutique, personally involved
We have worked in international business since 2012. An experienced partner runs your project personally, and unusual structures are our field: where you hear “that can't be done”, we look for the lawful route.
05
Your affairs stay yours
Information about you, your structure, your beneficial owners and your deals reaches neither competitors nor third parties. Banks, registries and regulators receive exactly what the law or the procedure requires, and the contract says so.
06
Faster and more precise
We build the file around the specific bank's and regulator's requirements before filing. Experience means we get the work right straight away, where some firms need three attempts. A partner replies in writing within 24 hours.
▸ Process
How the work is structured
A 4-stage process led by a single named partner — from scoping to the operational hand-over.
01
Position audit
Audit of the current tax position and accounting system
▸ Result: Tax-residency analysis
5 daysStep 1 of 4
02
Plan design
Restructuring or optimisation plan
▸ Result: Structure design and treaty positioning
10 daysStep 2 of 4
03
Implementation
Filings, registrations and system setup
▸ Result: Transfer-pricing documentation
2–6 weeksStep 3 of 4
04
Ongoing support
Bookkeeping and recurring reporting
▸ Result: Monthly bookkeeping
monthlyStep 4 of 4
▸ Information exchange
What we need from you · what you get from us
What we need from you to begin — and what you walk away with. We won't pester you with needless questions: we already have most of the answers.
▸ From you
What we need
→
- Prior-year financials (if any)scans
- Banking and invoicing accessread-only
- Intercompany agreementsif multi-entity
- IP ownership and licensingstructured
- Operating-entity diagramcurrent state
▸ From us
What you receive
↓
- Monthly bookkeeping cycle liveautomated
- VAT/GST registrations completedby market
- Tax-position memorandumdocumented
- Annual financial statements preparedregulator-grade
- Transfer-pricing documentation (if needed)master + local
▸ Engagement formats
Four ways to work together
We don't quote a fixed price without understanding your situation — cost depends on the complexity of your case. Send a written request or book a paid consultation, then we pick the right format.
M/01
Consultation
A paid 30-minute video consultation with a partner. We discuss your situation, define the project scope, and propose a structure and timeline.
M/02
Written analysis
A written consultation with a full review of the business — tax positioning, structure options, jurisdiction comparison, banking path. Turnaround: 5 business days.
M/03
Operating roadmap
For complex situations — multi-jurisdiction structures, regulated activity, founder relocation. A full plan with stages, dependencies, deliverables and timing.
M/04
Direct execution
You know what you need — we execute. No advisory mark-up and no discovery phase.
▸ About cost The figure above is the lower bound for a typical scope. The exact fee comes in writing once we have scoped the task.
▸ Questionnaire
Fill in the questionnaire
Complete the online questionnaire: a partner studies your case and replies in writing within 24 hours.
Fill in the questionnaire
4 steps · a partner replies in writing within 24 hours.
→
▸ What happens next
A partner reads the questionnaire, replies in writing at the email you gave within 24 hours, then a written quote follows. Work starts after you accept it.
▸ FAQ
Frequently asked questions
The questions we're asked most often. If yours isn't here, a written request is the fastest way to get an answer.
Most “Bookkeeping” projects in Estonia run 4–9 weeks start to finish. The fastest stage is document filing; the longest is post-registration onboarding (banking, tax registration). A single named partner runs the project throughout.
From US$ 600/mo · bookkeeping · scope by structure. The lower bound is for clean, standard profiles; the upper bound is for complex ownership structures, multi-jurisdiction projects or regulated activity. A fixed quote follows once we have scoped the task.
In most cases, no. The entire process runs remotely under a notarised power of attorney. A handful of jurisdictions require an in-person visit (typically biometrics for a residence permit) — we plan those as efficiently as possible.
Corporate income tax (CIT) of 22% arises only when profit is distributed as dividends (since 1 January 2025, 22/78 mechanics). Profit retained in the company — reinvested, held as cash, or spent on capex — isn't taxed at all. The deferral lets capital compound tax-free for as long as you like. On distribution, out of 100 EUR the shareholder gets 78 and EMTA 22; the effective rate on net distributed profit is ≈28.2%.
VAT registration is mandatory the moment cumulative taxable turnover in Estonia passes €40,000 in a calendar year. The standard rate is 24% (up from 22% on 1 July 2025; before that 22% from 1 January 2024, and 20% earlier). Below the threshold, voluntary registration is possible. EU B2B transactions run on reverse charge. We file the monthly or quarterly VAT returns through the e-Tax/e-Customs portal for you.
Every OÜ keeps double-entry books under Estonian GAAP (aligned with IFRS for SMEs) and files annual accounts with the e-Business Register within 6 months of financial year-end. Turnover above €4 million or assets above €2 million trigger a statutory audit. Payroll taxes (income tax 22%, social tax 33%) are due by the 10th of the following month. We run the accounting end to end.
▸ Jurisdictions
Bookkeeping in other countries
The same service — in every jurisdiction we run. One desk, one standard.
